Calculator
Mentoring Program Cost Per Pair Calculator
Enter your cohort size, your own hours and your direct costs to get a defensible cost per pair figure.
Free tools
Calculators for Mentoring Program Coordinators
Two free calculators built from the numbers coordinators are actually asked for, cost per pair and matching hours.
Mentoring program budgets get approved or refused on two numbers. The first is what a pair really costs once your own hours are counted honestly, which is the number a board or a sponsor asks for. The second is how many hours the next matching round will take, which is the number you need before promising introductions by a date.
Both calculators start with realistic defaults for an association or campus cohort, so you can see a sensible answer immediately and then replace the inputs with your own. Nothing is stored and no email is needed. Print the result and take it into the budget conversation.
Calculator
How Long Will Your Next Matching Round Take?
Put in your application numbers and see the hours between a closed form and a confirmed pair list.
Working document
The Match Criteria Worksheet
A working template for deciding what a good pair means in your program before the first application arrives.
Why the pairing calculators need no sign up
Coordinators already do this arithmetic, usually on the back of a mentor recruitment email. You divide last term's program spend by the pairs you formed, leave your own intake and matching hours out of it entirely, and hand a chapter board a figure that really only covers catering and a software line. Or you promise introductions by the fifteenth without once multiplying two hundred and twenty mentee applications by the nine minutes it takes to read two forms side by side and check mentor capacity. Those are short sums with known inputs, so there is nothing to gate behind an email form.
Run either one with no account, and nothing you type is stored. The cost per pair figure stands on its own in a budget request, or in a sponsor offer that funds a defined number of pairs for a six month term. The matching hours figure stands on its own too, because it tells you whether your criteria need tightening before applications close or whether you need more mentors before you widen mentee outreach. Take both into your program committee meeting and never open MentorPairing at all.
From two numbers to a matched cohort
The calculators give you cost per pair and matching hours. What they cannot do is send the introduction emails or tell you in week four which pairs have logged nothing. A demo walks one cohort from a closed application form through weighted pairing to a term report showing pairs formed, meetings held and completion.